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Please enter your contact details below in both upper and lowercase (e.g. Jane Smith). If you are completing this on behalf of someone attending the 5th Conference on Women's Shelters 2025 (5WCWS), please ensure that you complete the form with their contact information.

If you do not receive an email confirming your registration within three business days, please contact the 5WCWS Conference Secretariat by email or by phone +61 2 9254 5000. 

Please select the appropriate registration type based on the information below.

All super early bird registrations must be paid before midnight (AEDT), Tuesday 17 December 2024. After this date, the early bird rate will apply.

All early bird registrations must be paid before midnight (AEDT), Wednesday 5 March 2025. After this date, the standard rate will apply. 

All fees are quoted in Australian dollars (AUD) and inclusive of 10% GST (Goods and Services Tax).

*You are eligible for the NGO rate if you are working for a Non-Governmental Organisation.

Full Conference entitlements include: 

• • Admission to all Conference sessions
  • Conference catering
  • Delegate materials
  • Access to the exhibition area
  • Complimentary admission to the Welcome reception 
  • Opportunity to purchase tickets for the Conference dinner

Cancellation of registration deadline: 15 July 2025, 5pm (AEST)

Cancellations must be notified in writing (email is sufficient) to the 5WCWS Conference Secretariat.

• Cancellations made by 15 July 2025 will result in a full refund, less AUD150 to cover administration costs.
• Alternatively, your registration may be transferred to another person by 5 September 2025 without incurring any cost penalty. The Conference Secretariat must be advised in writing of any alterations or transfers of registrations.
• After 15 July 2025, cancelled registrations will only be refunded in exceptional circumstances, as assessed by the Hosts on a case-by-case basis.

If you provide proof of a rejected Visa application to the Conference Secretariat, this may be considered an exceptional circumstance for a full refund, less AUD150 to cover administration costs. 

Payment

Payment of any applicable attendance fees is due 30 days after receipt of the invoice or before the start of the Conference, whichever date may fall first. Your registration will remain provisional until payment is received.

Conference postponement

In the event of the Conference being postponed, all registrations will automatically be transferred to the new Conference dates. All components of your registration and associated events will also be transferred. If you are unable to attend on the new dates, you may contact the Conference Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund, which will incur an AUD150 administration fee up until the registration cancellation deadline.

Conference cancellation

In the event of the Conference being cancelled, all registrations and associated components of attendance will be cancelled, and amounts refunded in full.

Photography policy

You acknowledge and agree that the Hosts and the Conference Organiser may be photographing and filming at the Conference and associated events for the purpose of reporting on the Conference and for use in future promotional material; and by registering to attend, you give your consent to be photographed and filmed.

Disclaimer

All best endeavours will be made to present the program as published on the Conference website. The Hosts and the Conference Organiser reserve the right to alter, without prior notice, any of the arrangements, timetables, plans, or other items relating to the Conference, for any cause beyond its reasonable control. The Hosts and the Conference Organiser are not liable for any loss or inconvenience caused as a result of such alteration.

In the event of unforeseen circumstances, the Hosts and the Conference Organiser do not accept responsibility for the loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Hosts and the Conference Organiser do not cover individuals against cancellations of bookings or theft or damage to belongings. 

Code of conduct

The Hosts and the Conference Organiser reserve the right to remove from the Conference at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct which all attendees are expected to comply with.

Privacy

Your privacy is important to us. The collection, use, and disclosure of personal information by the Conference Organiser are covered in our Privacy Policy

Please indicate your attendance at the social functions below. 
If you are purchasing an additonal social function ticket and your guest has accessibilty requirements please email the 5WCWS Conference Secretariat.

The 5WCWS Conference Secretariat has negotiated special rates at nearby hotels in Sydney for the Conference. You are encouraged to secure your accommodation through the secretariat to ensure that you receive the negotiated competitive rates.

If you are not booking accommodation through the secretariat please select the 'No accommodation required' button to proceed, followed by the 'Next' button at the bottom of the page.

Please note:

A deposit of one nights fee is required to secure your accommodation booking. The remaining amount for all other nights(s) will be due for payment upon arrival at the hotel via debit or credit card.

• Bookings are subject to availability
• Breakfast is NOT included unless otherwise stated
• The rates listed are shown per night per room and for the full stay
• The rates are in Australia Dollars ($AUD), inclusive of 10% Goods and Services Tax (GST) which is payable to the hotel chosen. There are no other additional charges to the hotel booking other than a credit card surcharge is paying by credit card.

If the accommodation deposit is not received by 17 July 2025 your room will be released back to the hotel. The secretariat does not take responsibility for accommodation if deposits are not received by this date.

If you require accommodation outside the nights of 15 - 18 September 2025, please email the secretariat with your preferred dates and they will do their best to arrange this on your behalf.

In addition, if you are unable to book accommodation due to no availability in the search fields below, please contact the secretariat, as they will be able to contact the hotel to arrange a room for you.

Cancellations

No accommodation payments will be refunded on or after midnight (AEST), 14 August 2025.

Delegates who confirm an accommodation booking with a credit card or full pre-payment and who wish to cancel on or after 14 August 2024 are liable for the full cost of their accommodation nights cancelled. Credit card details or full pre-payments will be held on file as a guarantee of booking and shared with the hotel upon situations of no-shows, or late cancellations, to charge at full rate upon their discretion. To cancel your reservation, please contact the Conference Secretariat.

Deposits

Accommodation will not be confirmed until payment of the first night is received by Credit card or Electronic funds transfer. Your payment will be forwarded to your hotel and credited to your room account and credit card details will be retained on file as a guarantee of booking.

Delegates must settle the balance of their account with the hotel concerned upon check in/out, depending on the hotels policy. If accommodation deposits are not received before 14 August 2025 your room will be cancelled and released back to the hotel. The Conference Secretariat does not take responsibility for accommodation if payment is not received by this date.

Change of booking

Any change in booking must be made in writing to the Conference Secretariat and not directly to the hotel before 14 August 2025. Any changes received after 14 August 2025 will be at the hotel’s discretion and based on availability.

Early arrival

As check in at most hotels is not until 14:00, it is possible that your room may not be ready for immediate occupation on your early arrival.

Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Conference Secretariat so we can notify the hotel that your room is required early.

No show policy

In the event of a “No Show” on the date of arrival, full cancellation penalties apply to all nights of the stay.