Cancellation of registration deadline: 15 July 2025, 5pm (AEST)
Cancellations must be notified in writing (email is sufficient) to the 5WCWS Conference Secretariat.
- Cancellations made by 15 July 2025 will result in a full refund, less AUD150 to cover administration costs.
- Alternatively, your registration may be transferred to another person by 5 September 2025 without incurring any cost penalty. The Conference Secretariat must be advised in writing of any alterations or transfers of registrations.
- After 15 July 2025, cancelled registrations will only be refunded in exceptional circumstances, as assessed by the Hosts on a case-by-case basis.
If you provide proof of a rejected Visa application to the Conference Secretariat, this may be considered an exceptional circumstance for a full refund, less AUD150 to cover administration costs.
Payment
Payment of any applicable attendance fees is due 30 days after receipt of the invoice or before the start of the Conference, whichever date may fall first. Your registration will remain provisional until payment is received.
Conference postponement
In the event of the Conference being postponed, all registrations will automatically be transferred to the new Conference dates. All components of your registration and associated events will also be transferred. If you are unable to attend on the new dates, you may contact the Conference Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund, which will incur an AUD150 administration fee up until the registration cancellation deadline.
Conference cancellation
In the event of the Conference being cancelled, all registrations and associated components of attendance will be cancelled, and amounts refunded in full.
Photography policy
You acknowledge and agree that the Hosts and the Conference Organiser may be photographing and filming at the Conference and associated events for the purpose of reporting on the Conference and for use in future promotional material; and by registering to attend, you give your consent to be photographed and filmed.
Disclaimer
All best endeavours will be made to present the program as published on the Conference website. The Hosts and the Conference Organiser reserve the right to alter, without prior notice, any of the arrangements, timetables, plans, or other items relating to the Conference, for any cause beyond its reasonable control. The Hosts and the Conference Organiser are not liable for any loss or inconvenience caused as a result of such alteration.
In the event of unforeseen circumstances, the Hosts and the Conference Organiser do not accept responsibility for the loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Hosts and the Conference Organiser do not cover individuals against cancellations of bookings or theft or damage to belongings.
Note participants may be photographed or filmed at any time. By attending, you consent to the use, publication, or reproduction of your image or recording in any form of communication material used to promote the event and report on its events through publications and resource materials. If you do not wish to have your image photographed or filmed, please contact the secretariat in advance or onsite to advise of your preference.
Code of conduct
The Hosts and the Conference Organiser reserve the right to remove from the Conference at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct which all attendees are expected to comply with.
Privacy
Your privacy is important to us. The collection, use, and disclosure of personal information by the Conference Organiser are covered in our Privacy Policy
