Registration Cancellation Policy Deadline: 2 October 2019 Cancellations must be notified in writing (via e-mail) to the GEO Week 2019 Industry Track, Exhibition & Side Events Organisers. Cancellations made by 2 October 2019 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person by 2 October 2019 without incurring any cost penalty. The GEO Week 2019 Industry Track, Exhibition & Side Events Organisers must be advised in writing of any alterations or transfers. There will be no cancellation allowance for failure to secure a visa to Australia. The Organising Committee reserves final decision on a case by case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registration. Disclaimer In registering for this event relevant details (name/country) will be incorporated into a delegate list for the benefit of all delegates, and also may be made available (if necessary) to parties directly related to the event including venues, accommodation providers, sponsors, key suppliers and future conferences. Your name and contact information may be used by the GEO Week 2019 Industry Track, Exhibition & Side Events Organisers and other approved stakeholder, for marketing and managing this and future events of this type. Cancellations NO ACCOMMODATION PAYMENTS WILL BE REFUNDED ON OR AFTER 2 October 2019. Delegates who confirm attendance by paying a minimum of the first night and do not advise of cancellation before 2 October 2019 the ‘no show’ rate, as penalised by the hotel will be charged to you and your payment will not be refunded. This charge is calculated as the room rate per night multiplied by the dates booked and secured. Please ensure that accommodation dates are correct at time of booking and before 2 October 2019 if any changes are required. Change of Booking Any change in booking must be made in writing to GEO Week 2019 Industry Track, Exhibition & Side Events Organisers and NOT directly to the hotel before 2 October 2019. Any changes received after 2 October 2019 will be at the hotels discretion and based on availability. Early Arrival As check in at most hotels is not until 1400, it is possible that your room may not be ready for immediate occupation on your early arrival. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Accommodation Secretariat on the registration form so we can notify the hotel that your room is required early. Late Arrival Please indicate if you will arrive at your hotel after 1800. Failure to do so might result in your room being released.