Welcome to the Online Registration Form of the 22nd International Vasculitis Workshop 2026 (IVW 2026)

The Workshop will run from Saturday 21st February - Wednesday 25th February 2026, at the Melbourne Convention and Exhibition Centre (MCEC) in Melbourne, Australia.

Please use the tab keys to move between fields.

All information should be typed in upper and lower case (eg. John Smith). If you are completing this form on behalf of someone attending IVW 2026, please ensure that you complete the form with their information.

If you do not receive any email confirming your registration within 3 days, please contact the IVW 20626 Workshop Secretariat.

Contact Details

Primary Address

Additional Information

Career Level
A trainee is defined as someone who is enrolled for a degree (eg PhD, Masters) or who is in specialist or clinical training (eg as a resident or registrar, or as a medical student).

An ECR is defined as a clinician/researcher or scientist who has been awarded, within the past five years, a higher research degree (eg PhD/Masters), or is within 5 years of their specialist clinical qualification, or junior faculty within 5 years of appointment. Career interruptions arising from professional or personal matters can be considered when determining the 5-year timeframe.

A Mid-level is defined as someone who is 5-10 years post PhD/formal training.

Senior or executive level is defined as someone who is 10+ years since completion of training.

Dietary Requirements
Please indicate below if you have any dietary requirements. If you have multiple dietary requirement please manually enter them individually. If your dietary requirement is not listed, under the Dietary Requirements text box please select 'Other; and manually enter your dietary requirements. If not applicable, please continue through the form.

Accessibility Requirements
Please indicate if you have any accessibility requirements. The Workshop will make every effort to accommodate these, though it may not be possible in all cases. If not applicable, please continue through the form.

Marketing Privacy

In registering for International Vasculitis Workshop 2026 relevant details (name/organisation/state), but NOT your email or phone number, will be incorporated into a delegate list for the benefit of all registered delegates.

Proof of Student/Trainee Status

Please upload proof of your current student/trainee.

If you are not a student or trainee please select 'Back'.

Registration

Please select the appropriate registration type based on the information below.
All Early Bird Registrations must be paid before 31 October 2025. After this date the standard rate will apply.
All fees are quoted in Australian dollars ($AUD) and are inclusive of 10% GST (Goods and Services Tax).

IVW 2026 Registration Types:
ANZVASC Member Registrations - to be eligible for member registration you must be a current full financial member of ANZVASC (The Australia and New Zealand Vasculitis Society).
Nurse/Allied Health Field Registrations - are for those who are nurses or who work in the health field.
Trainee/Student Registrations - a trainee is defined as someone who is enrolled for a degree (eg PhD, Masters) or who is in specialist or clinical training (eg as a resident or registrar, or as a medical student).
Full Registrations - are for those who are those who do not fall into the other registration categories.

Registration Entitlements:

  • Admission to all workshop sessions 22-25 February 2026
  • Admission to the IVW 2026 Exhibition Hall - excludes patient, carer and consumer registrations
  • Admission to the patients, carers and consumers area - only available to patient, carer and consumer registrations 
  • Delegate materials
  • Ticket to the Welcome Reception held on Sunday 22 February 
  • Opportunity to purchase a ticket to the Gala Dinner held on Tuesday 24 February 
  • Daily catering
AMOUNT
840.00
TOTAL
AMOUNT
990.00
TOTAL
AMOUNT
740.00
TOTAL
AMOUNT
890.00
TOTAL
AMOUNT
430.00
TOTAL
AMOUNT
525.00
TOTAL
AMOUNT
430.00
TOTAL
AMOUNT
525.00
TOTAL
AMOUNT
1,250.00
TOTAL
AMOUNT
1,500.00
TOTAL
AMOUNT
200.00
TOTAL

Vasculitis Education Course

The Vasculitis Education Course will take place Saturday 21 - Sunday 22 February 2026.

Registration Entitlements:

  • Admission to all education course sessions 21-22 February 2026
  • Delegate materials
  • Daily catering
AMOUNT
500.00
TOTAL
AMOUNT
550.00
TOTAL
AMOUNT
300.00
TOTAL
AMOUNT
350.00
TOTAL

Community and Patient Conference

The Community and Patient Conference will take place on Saturday 21 February 2026.

Registration Entitlements:

  • Admission to the Community and Patient Conference on 21 February 2026
  • Delegate materials
  • Daily catering on February 21st

 

Terms and Conditions

Cancellation of Registration Deadline: 23 December 2025

Cancellations must be notified in writing (e-mail is sufficient) to the Workshop Secretariat. Cancellations made by 23 December 2025 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person by 6 February 2026 without incurring any cost penalty. Refunds for cancellations received after 23 December 2025 will only be made in exceptional circumstances. The host reserves final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registering. The Workshop Secretariat must be advised in writing of any alterations or transfers of registrations.

Disclaimer
All best endeavours will be made to present the program as published on the website. The Workshop and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond its reasonable control. The host and the Workshop Organisers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the host and the Workshop Organisers do not accept responsibility for the loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Workshop does not cover individuals against cancellations of bookings or theft or damage to belongings.
Note participants may be photographed or filmed at any time. By attending, you consent to the use, publication, or reproduction of your image or recording in any form of communication material used to promote the event and report on its events through publications and resource materials. If you do not wish to have your image photographed or filmed, please contact the secretariat in advance or onsite to advise of your preference.

Workshop Postponement
In the event of a postponement, all registrations will automatically be transferred to the new Workshop dates. All components of your registration including accommodation bookings, Welcome Reception and Gala Dinner will also be transferred. If you are unable to attend on the new dates, you may contact the Workshop Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund which will incur a $150 administration fee up until the Registration Cancellation Deadline.

Workshop Cancellation
In the event of the cancellation of the Workshop , all registrations and associated components of attendance will be cancelled and amounts refunded in full.

Social Functions

Please indicate your attendance to the social functions below.
Please note: one ticket to the Welcome Reception is included in registration costs. The Gala Dinner and the Vasculitis Education Course are an additional cost.

Welcome Reception

Feb 22, 2026
AMOUNT
85.00
TOTAL

Gala Dinner

Feb 24, 2026
AMOUNT
100.00
TOTAL
AMOUNT
150.00
TOTAL

Early Career Researcher and Trainee Function

Feb 23, 2026

Accommodation

The IVW 2026 Workshop Secretariat has negotiated special rates at nearby hotels in Melbourne for the Workshop. You are encouraged to secure your accommodation through the Secretariat to ensure that you receive the negotiated competitive rates.

If you are not booking accommodation through the Secretariat please select the 'No Accommodation Required' button to proceed, followed by the 'Next' button at the bottom of the page.

Please note:

A one night's deposit or full payment is required to secure your accommodation booking (subject to the hotel). The remaining amount for all other nights(s) will be due for payment upon arrival at the hotel via debit or credit card.

  • Bookings are subject to availability
  • Breakfast is NOT included unless otherwise stated
  • The rates listed are shown per night per room and for the full stay
  • The rate are in Australian Dollars ($AUD), inclusive of 10% Goods and Services Tax (GST) which is payable to the hotel chosen. 

If accommodation deposit is not received by 7 January 2026 your room will be released back to the hotel. The Workshop Secretariat does not take responsibility for accommodation if deposits are not received by this date.

If you require accommodation outside the nights of 19 February - 26 February 2026, please email the Workshop Secretariat with your preferred dates and they will do their best to arrange this on your behalf.

In addition, if you are unable to book accommodation due to no availability in the search fields below, please contact the Secretariat, as they will be able to contact the hotel to arrange a room for you.

Pan Pacific Hotel Melbourne
  1. Pan Pacific Hotel Melbourne
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Pan Pacific Hotel Melbourne

The only 5-star hotel directly connected to the Melbourne Convention and Exhibition Centre, Pan Pacific Melbourne offers guests 396 sophisticated and spacious rooms featuring floor-to-ceiling windows and unrestricted views of Melbourne city or bay. Situated on the banks of the Yarra River in the iconic South Wharf precinct, the hotel is the perfect base to discover the vibrant city of Melbourne, with premium shopping, dining, and entertainment options all located on the doorstep.

0.1 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. From 30 days prior to your arrival at the hotel, any cancellations or no shows are liable for the full cost of their accommodation nights cancelled. The cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    Against a wonderful backdrop of Port Philip Bay, our Deluxe Room features an ensuite bathroom with a shower and a bathtub. Room Size:38sqm (409sq-ft)
  • FULL
    Room Description
    Featuring stunning views of Port Phillip Bay, the Family Queen Room comes with a separate shower and bathtub as well as a wide selection of television channels, offering you the perfect family hotel in Melbourne to retreat within a stylish setting.
Novotel Melbourne South Wharf
  1. Novotel Melbourne South Wharf
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Novotel Melbourne South Wharf

Discover South Wharf, an ideal location to meet, dine, shop and stay. Novotel Melbourne South Wharf stands proudly in one of Melbourne's oldest locations, the historic South Wharf promenade. In contrast to the maritime docks and cargo sheds, is the contemporary architecture of Melbourne's newest buildings and attractions. The hotel is complemented with direct access to the Melbourne Convention & Exhibition Centre (MCEC), the Southern Hemisphere's largest meeting space.

0.1 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. From 30 days prior to your arrival at the hotel, any cancellations or no shows are liable for the full cost of their accommodation nights cancelled. The cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    A sophisticated design with Live n Dream Bedding and Floor to Ceiling Windows with views across the City or Port Philip Bay. Stay Connected with High Speed Wi-Fi, Smart TV and Bedside USB Power. Bathrooms feature Walk-In Showers and Fair Trade Amenities.
AC by Marriott Melbourne Southbank
  1. AC by Marriott Melbourne Southbank
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1st completed star out of 42nd completed star out of 43rd completed star out of 44th completed star out of 4

AC by Marriott Melbourne Southbank

AC Hotel by Marriott Melbourne Southbank is a design-led hotel for the guest who is intentional in everything they do. Through overthinking every element of your stay, AC provides everything you need and nothing you don’t. Stay active at the modern AC Fitness Centre equipped with free weights and LifeFitness cardio equipment. Relax by the infinity pool while savouring expertly crafted cocktails from the pool bar.

0.4 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. From 30 days prior to your arrival at the hotel, any cancellations or no shows are liable for the full cost of their accommodation nights cancelled. The cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    AC Marriott Southbank will provide guests with air-conditioned rooms with a closet, an electric tea pot, a minibar, a safety deposit box, a flat-screen TV and a private bathroom with a shower. With contemporary styling, AC Marriott rooms are designed to keep the mind sharp, balanced and inspired.
  • FULL
    Room Description
    AC Marriott Southbank will provide guests with air-conditioned rooms with a closet, an electric tea pot, a minibar, a safety deposit box, a flat-screen TV and a private bathroom with a shower. With contemporary styling, AC Marriott rooms are designed to keep the mind sharp, balanced and inspired.
Best Western Hotel - Melbourne
  1. Best Western Hotel - Melbourne
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1st completed star out of 32nd completed star out of 33rd completed star out of 34th completed star out of 3

Best Western Hotel - Melbourne

Our hotel is located in the free tram zone and a stones-throw away to the Southern Cross Train Station and Melbourne Convention and Exhibition Centre. You will find it so simple to explore the city's favorite sites, shopping, marveled eating and drinking precincts, all the while soaking in the character and culture which is the City of Melbourne.

0.4 km from Melbourne Convention & Exhibition Centre

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. From 30 days prior to your arrival at the hotel, any cancellations or no shows are liable for the full cost of their accommodation nights cancelled. The cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    As comfortable as it is compact, the Shoebox Room provides all the amenities and features you need at a price you can afford. Ideal for a single, but also as suitable for two people
WRAP on Southbank
  1. WRAP on Southbank
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WRAP on Southbank

WRAP on Southbank is suitable for leisure travellers wanting a city escape or for business guests and features an on-site pool, fitness centre and restaurant. This stylish converted warehouse offers one and two-bedroom apartments with free Wi-Fi and TV with streaming capabilities. A 24-hour reception desk is available.

0.9 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. Between 30 days prior to arrival until 14 days the deposit of one night will be retained. Any cancellation from 14 days and no show will be charged a cancellation fee equal to 100% of the booking period. Cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    In need of extra space for the whole family? Our spacious Two-Bedroom Apartments are a great option to ensure everyone has an enjoyable stay. Gleaming with natural light and fully self-sufficient amenities, including a fully equipped kitchenette, a separate living area with Foxtel TV and expansive balcony to soak up the sun and stunning Melbourne sights!
Oaks Melbourne Southbank Suites
  1. Oaks Melbourne Southbank Suites
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Oaks Melbourne Southbank Suites

Oaks Southbank provides effortless stays with a collection of one and two bedroom apartments on offer, well suited to singles, couples and families. Apartments feature spacious kitchens with stainless steel appliances, convenient laundry facilities, expansive living and dining areas, and private balconies overlooking the city and Yarra River. Occupying a central location in Southbank's vibrant arts and entertainment precinct, Oaks Southbank is the newest accommodation choice for business and leisure guests visiting Melbourne.

1.0 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Inidividual bookings cancelled prior to thirty (30) will incur no penalty. Between 30 days prior to arrival until 14 days the depoist of one night will be retained. Any cancellation from 14 days and no show will be charged a cancellation fee equal to 100% of the booking period. Cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    Needing space to spread out? Our Two-Bedroom Apartments are ideal for those wanting space and comfort. Enjoy tea or coffee on your balcony, as you take in Melbourne’s sights. These apartments include a kitchenette, laundry facilities and a separate living area with inclusive Wi-Fi and Foxtel for you to enjoy.
Oaks Melbourne on Market
  1. Oaks Melbourne on Market
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1st completed star out of 42nd completed star out of 43rd completed star out of 44th completed star out of 4

Oaks Melbourne on Market

Oaks Melbourne on Market Hotel is situated in the heart of Melbourne, conveniently located within walking distance to all the action. The one and two-bedroom apartments offer inclusive Wi-Fi and TV with streaming capabilities along with all your hotel favourites, including an onsite pool, gym and restaurant.

0.9 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. Between 30 days prior to arrival until 14 days the deposit of one night will be retained. Any cancellation from 14 days and no show will be charged a cancellation fee equal to 100% of the booking period. Cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    Looking for a comfortable stay with plenty of room? Our spacious Two-Bedroom Apartments have got you covered! Bright and airy, they come with everything you need for a self-sufficient stay including a fully equipped kitchenette and a separate living area with Foxtel TV to recline and relax!
Oak Melbourne on Collins Suites
  1. Oak Melbourne on Collins Suites
Previous Next
1st completed star out of 32nd completed star out of 33rd completed star out of 34th completed star out of 3

Oak Melbourne on Collins Suites

Whether you are travelling for business or wanting a city getaway, Oaks Melbourne on Collins Suites is located on the popular Collins Street, close to tram and train stations. Welcomed by Victorian architecture, the hotel offers incorporates historic charm with spacious rooms with inclusive Wi-Fi and TV with streaming capabilities.

0.9 km from Melbourne Convention & Exhibition Centre (MCEC)

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. Between 30 days prior to arrival until 14 days the deposit of one night will be retained. Any cancellation from 14 days and no show will be charged a cancellation fee equal to 100% of the booking period. Cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    Our selection of stylishly appointed Studio Executives offer scenic views of lively Collins St or private balconies overlooking St James Lane. Rooms are also equipped with full kitchens, LCD TVs, Foxtel and Internet access.
Ink Hotel Melbourne Southbank
  1. Ink Hotel Melbourne Southbank
Previous Next

Ink Hotel Melbourne Southbank

Welcome and meet Ink Melbourne Southbank. Your new vibrant hangout right in the heart of Melbourne city. Sitting smack-bang in Southbank near the CBD, our brand new 162 room hotel places you a hop, skip & a jump away from Melbourne’s top attractions, restaurants, and overall cool places to be. Pack your bag amigos, your adventure awaits!

0.8 km from Melbourne Convention and Exhibition Centre

Map Photos Terms and conditions button text

Terms and conditions heading

Individual bookings cancelled prior to thirty (30) will incur no penalty. From 30 days prior to your arrival at the hotel, any cancellations or no shows are liable for the full cost of their accommodation nights cancelled. The cancellation fee will be retained by The Hotel.

  • FULL
    Room Description
    The double room offers air conditioning, a tea and coffee maker, as well as a private bathroom featuring a shower and a hairdryer. The unit offers 2 beds.

Accommodation Deadline: Wednesday 7 January 2026
Cancellations
NO ACCOMMODATION PAYMENTS WILL BE REFUNDED ON OR AFTER 21 FEBRUARY 2026. Delegates who confirm an accommodation booking with a credit card or full pre-payment and who wish to cancel on or after 7 January 2026 are liable for the full cost of their accommodation nights cancelled. Credit Card details or full pre-payments will be held on file as a guarantee of booking and shared with the hotel upon situations of no-shows, or late cancellations, to charge at full rate upon their discretion. To cancel your reservation, please contact the Workshop Secretariat. Name changes to a reservation can be made at no charge.

Deposits
Accommodation will not be confirmed until payment of the first night is received by Credit Card or full pre-payment is received by Cheque or Electronic Funds Transfer. Your payment will be forwarded to your hotel and credited to your room account and credit card details will be retained on file as a guarantee of booking. Delegates must settle the balance of their account with the hotel concerned upon check in/out depending on the hotels policy. If accommodation deposits are not received before 7 January 2026 your room will be cancelled and released back to the hotel. The Workshop Secretariat does not take responsibility for accommodation if payment is not received by this date.

Change of booking
Any change in booking must be made in writing to the Workshop Secretariat and NOT directly to the hotel before 7 January 2026. Any changes received after 7 January 2026 will be at the hotels discretion and based on availability.

Early arrival
As check in at most hotels is not until 14:00, it is possible that your room may not be ready for immediate occupation on your early arrival. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Workshop Secretariat so we can notify the hotel that your room is required early.

No show policy
In the event of a “No Show” on the date of arrival, full cancellation penalties apply to all nights of the stay.

GreenFleet Flight Offset

Who is GreenFleet?
GreenFleet is a not-for-profit environmental organization that has been leading climate action for over 25 years. As Australia’s first carbon offset provider, they focus on protecting the climate by restoring native forests. Through planting biodiverse native forests in Australia and New Zealand, GreenFleet helps to restore natural ecosystems and capture carbon emissions on behalf of its supporters.

What are we doing?
IVW 2026 is offsetting the carbon emissions from delegates' air travel to the Workshop, partnering with GreenFleet to reduce the event's environmental impact. For each offset, GreenFleet will plant native trees in legally protected, biodiverse forests in Australia and New Zealand. This initiative helps restore ecosystems, fight climate change, and support wildlife habitats. By participating, we contribute to a sustainable future and leave a positive environmental legacy.

What can you do?
You can offset the carbon emissions from your flight by selecting from the below.
Your contribution will support tree planting in protected forests, playing a part in the fight against climate change and the restoration of vital ecosystems.

For more information please click here.

AMOUNT
6.60
TOTAL
AMOUNT
22.00
TOTAL
AMOUNT
44.00
TOTAL
AMOUNT
96.80
TOTAL

Summary

Terms and Conditions
Terms and Conditions Cancellation of Registration Deadline: 23 December 2025 Cancellations must be notified in writing (e-mail is sufficient) to the Workshop Secretariat. Cancellations made by 23 December 2025 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person by 6 February 2026 without incurring any cost penalty. Refunds for cancellations received after 23 December 2025 will only be made in exceptional circumstances. The host reserves final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registering. The Workshop Secretariat must be advised in writing of any alterations or transfers of registrations. Disclaimer All best endeavours will be made to present the program as published on the website. The Workshop and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond its reasonable control. The host and the Workshop Organisers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the host and the Workshop Organisers do not accept responsibility for the loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Workshop does not cover individuals against cancellations of bookings or theft or damage to belongings. Note participants may be photographed or filmed at any time. By attending, you consent to the use, publication, or reproduction of your image or recording in any form of communication material used to promote the event and report on its events through publications and resource materials. If you do not wish to have your image photographed or filmed, please contact the secretariat in advance or onsite to advise of your preference. Workshop Postponement In the event of a postponement, all registrations will automatically be transferred to the new Workshop dates. All components of your registration including accommodation bookings, Welcome Reception and Gala Dinner will also be transferred. If you are unable to attend on the new dates, you may contact the Workshop Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund which will incur a $150 administration fee up until the Registration Cancellation Deadline. Workshop Cancellation In the event of the cancellation of the Workshop , all registrations and associated components of attendance will be cancelled and amounts refunded in full. Accommodation Accommodation Deadline: Wednesday 7 January 2026 Cancellations NO ACCOMMODATION PAYMENTS WILL BE REFUNDED ON OR AFTER 21 FEBRUARY 2026. Delegates who confirm an accommodation booking with a credit card or full pre-payment and who wish to cancel on or after 7 January 2026 are liable for the full cost of their accommodation nights cancelled. Credit Card details or full pre-payments will be held on file as a guarantee of booking and shared with the hotel upon situations of no-shows, or late cancellations, to charge at full rate upon their discretion. To cancel your reservation, please contact the Meeting Secretariat. Name changes to a reservation can be made at no charge. Deposits Accommodation will not be confirmed until payment of the first night is received by Credit Card or full pre-payment is received by Cheque or Electronic Funds Transfer. Your payment will be forwarded to your hotel and credited to your room account and credit card details will be retained on file as a guarantee of booking. Delegates must settle the balance of their account with the hotel concerned upon check in/out depending on the hotels policy. If accommodation deposits are not received before 7 January 2026 your room will be cancelled and released back to the hotel. The Workshop Secretariat does not take responsibility for accommodation if payment is not received by this date. Change of booking Any change in booking must be made in writing to the Workshop Secretariat and NOT directly to the hotel before 7 January 2026. Any changes received after 7 January 2026 will be at the hotels discretion and based on availability. Early arrival As check in at most hotels is not until 14:00, it is possible that your room may not be ready for immediate occupation on your early arrival. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Workshop Secretariat so we can notify the hotel that your room is required early. No show policy In the event of a “No Show” on the date of arrival, full cancellation penalties apply to all nights of the stay.

Payment

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