Terms and Conditions Cancellation of Registration Deadline: 10 July 2025 Cancellations must be notified in writing (e-mail is sufficient) to the Conference Secretariat at registration@meetingofthemines.com.au . Cancellations made by 10 July 2025 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person by 10 July 2025 without incurring any cost penalty. Refunds for cancellations received after 10 July 2025 will only be made in exceptional circumstances. The host reserves final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registering. The Secretariat must be advised in writing of any alterations or transfers of registrations. Disclaimer All best endeavours will be made to present the program as published on the website. The Meeting of the Mines 2025 and its agents reserve the right to alter without prior notice any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond its reasonable control. The host and the Meeting of the Mines Organisers are not liable for any loss or inconvenience caused as a result of such an alteration. In the event of unforeseen circumstances, the host and the Meeting of the Mines Organisers do not accept responsibility for the loss of money caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Meeting of the Mines does not cover individuals against cancellations of bookings or theft, or damage to belongings. Note, participants may be photographed or filmed at any time. By attending, you consent to the use, publication, or reproduction of your image or recording in any form of communication material used to promote the event and report on its events through publications and resource materials. If you do not wish to have your image photographed or filmed, please contact the secretariat in advance or on-site to advise you of your preference. Meeting of the Mines Postponement In the event of a postponement, all registrations will automatically be transferred to the new Meeting of the Mines dates. All components of your registration, including accommodation bookings, Gala Dinner, Welcome reception, network breakfast, Beat the heat Street Party, and Cloncurry Races, will also be transferred. If you are unable to attend on the new dates, you may contact the Meeting of the Mines Secretariat to request a transfer of your registration to a colleague at no cost or request a cancellation and refund which will incur a $150 administration fee up until the Registration Cancellation Deadline. Meeting of the Mines Cancellation In the event of the cancellation of the Meeting of the Mines, all registrations and associated components of attendance will be cancelled and amounts refunded in full. Accommodation Accommodation Deadline: 25 July 2025 Cancellations NO ACCOMMODATION PAYMENTS WILL BE REFUNDED ON OR AFTER 25 July 2025. Delegates who confirm an accommodation booking with a credit card or full pre-payment and who wish to cancel on or after 25 July 2025 are liable for the full cost of their accommodation nights cancelled. Credit Card details or full pre-payments will be held on file as a guarantee of booking and shared with the hotel upon situations of no-shows, or late cancellations, to charge at full rate upon their discretion. To cancel your reservation, please contact the Secretariat. Name changes to a reservation can be made at no charge. Deposits Accommodation will not be confirmed until payment of the first night is received by Credit Card or full pre-payment is received by Cheque or Electronic Funds Transfer. Your payment will be forwarded to your hotel and credited to your room account and credit card details will be retained on file as a guarantee of booking. Delegates must settle the balance of their account with the hotel concerned upon check in/out depending on the hotels policy. If accommodation deposits are not received before 25 July 2025 your room will be cancelled and released back to the hotel. The Secretariat does not take responsibility for accommodation if payment is not received by this date. Change of booking Any change in booking must be made in writing to the Conference Secretariat and NOT directly to the hotel before 25 July 2025. Any changes received after 25 July 2025 will be at the hotels discretion and based on availability. Early arrival As check in at most hotels is not until 14:00, it is possible that your room may not be ready for immediate occupation on your early arrival. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Conference Secretariat so we can notify the hotel that your room is required early. No show policy In the event of a “No Show” on the date of arrival, full cancellation penalties apply to all nights of the stay.